Sponsorship Prospectus

The First Joint Congress on Evolutionary Biology is the premier showcase in 2012 for cutting edge research in ecology and evolutionary biology. By bringing together five of the world’s largest academic societies in these fields, the meeting will provide unparalleled visibility to current and future customers - the next generation of ecologists and evolutionary biologists. Vendor booths will be set up immediately adjacent to meeting rooms in a state-of-the-art, newly opened professional conference facility (the Ottawa Convention Centre). Conference events (coffee breaks, poster sessions) will be held in the same area, providing excellent access to conference attendees. Attendance is expected to be high: the annual Evolution conference and biannual ESEB congress typically attract 1,200-1,600 attendees each, with their Canadian counterpart (the annual CSEE meeting) attracting approximately 450. This will be the first time that these five societies have met together and we anticipated 2,500+ attendees.

For further information contact Chuck Schouwerwou, confersense planners inc.

Each exhibit booth includes the following:

one 6’’ x 33” skirted table
two side chairs
one wastebasket
8’ high back and 3’ high side walls

Note: availabilities of the various packages below, and the tags within each, are provided on the sponsor registration page.”

Sponsorship Available:

CONFERENCE PARTNER

Identified as a Conference Partner Sponsor in the conference program and recognition signage
Three full registrations for the conference
Three tickets for the Tuesday Conference Banquet
Registered attendee list one month prior to conference (if attendee permission to release granted).
Up to Two 10’ x 10’ exhibit booths in premier location
Inside Front or Back Cover Full-Page Advertisement on conference program (First come, first serve basis)
Logo and name on all conference signage and slide shows in conference workshops
Opportunity to tag one’s sponsorship onto one of the following conference activities:

Conference Opening Reception (Company name and logo on event signage)
Tuesday Conference Banquet (Company name and logo on event signage)

PLATINUM LEVEL SPONSORSHIP ($5,000 CAD) 4 available in total.

Identified as a Platinum Sponsor in the conference program and recognition signage
Two full registrations for the conference
Two tickets for the Conference Banquet
Registered attendee list one month prior to conference (if attendee permission to release granted).
One 10’ x 10’ exhibit booth in premier location
Full page Ad in Conference Program (location in program at organizer’s discretion)
Opportunity to tag one’s sponsorship onto one of the following conference activities:

Conference On-line Registration and Housing Sponsor (Company logo and mention on the website housing and registration pages, mention in housing and registration e-mail confirmations and signage at the conference on-site registration desk)
Attendee Badges (Company name and logo on conference badge holders for all attendees)
Conference Scientific Poster Sessions (Company name and logo on event signage)

GOLD LEVEL SPONSORSHIP ($3,500 CAD) 7 available in total.

Identified as a Gold Sponsor in the conference program and recognition signage
Two full registrations for the conference
Two tickets for the Tuesday Conference Banquet
Half-Page Ad in Conference Program (location in program at organizer’s discretion)
Registered attendee list one month prior to conference (if attendee permission to release granted).
One 10’ x 10’ exhibit booth in premier location
Opportunity to tag one’s sponsorship onto one of the following conference activities:

Presidential Address Sponsor (One for each Society (5), includes podium recognition at session; company name and logo at entrance to room)
Internet Cafe (E-mail and internet access on computers at a station with company name and logo as screen saver and a sign posted in the area)
Awards Symposium (Includes podium recognition at session; company name and logo at entrance to room)

SILVER LEVEL SPONSORSHIP ($1,750 CAD) 18 available in total.

Identified as a Silver Sponsor in the conference program and recognition signage
One full registration for the conference
One ticket for the Conference Banquet
One quarter-page ad in Conference Program (location in program at organizer’s discretion)
Registered attendee list one month prior to conference (if attendee permission to release granted).
One 10’ x 10’ exhibit booth
Opportunity to tag one’s sponsorship onto one of the following conference activities:
- Attendee Lunch (Three opportunities, recognition sign with company name and logo at entry to room and on tables)
- Schedule at a Glance (One opportunity, company name and logo on pocket schedule for all attendees)
- Transportation Host (One opportunity, recognition sign with company name and logo at departure site and on buses
- Coffee Breaks (Eight opportunities, recognition sign with company name and logo at break stations)
- Daily Host (Four opportunities – one/day from Sat. to Tues., recognition sign with company name and logo at the Information Desk and entrance to Plenary Room 301)
- Evolution film festival (One opportunity, recognition sign with company name and logo at the film screenings)

BRONZE LEVEL SPONSORSHIP ($875 CDN, Limited to Small Businesses of 5 or fewer employees or Not-For-Profit Organizations)

Identified as a Bronze Sponsor in the conference program and recognition signage
One full registration for the conference
Registered attendee list one month prior to conference (if attendee permission to release granted).
One 6’ draped table (upgrade to an 10’ x 10’ exhibit booth - $500 CDN)

ADDITIONAL ITEMS:

Extra 6’ table - $500 CDN
Expand your exhibit space to 16’ x 10’ – $1,000 CDN
Expand your exhibit space to 24’ x 10’ – $2,000 CDN
One additional full exhibitor registration for the conference - $400 CDN
Quarter-page ad in conference program (location in program at organizer’s discretion) - $500 CDN
Full-page ad in conference program (location in program at organizer’s discretion) - $1250 CDN
Gold Sponsors Only: Upgrade to a full-page ad ($1000)
Silver-Level Only: Upgrade to a half-page ad ($500)